Faranto e. V.:Faranto e. V./Sitzungen WiSe 17/10.Sitzung

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Faranto e. V.

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Meeting Part[Bearbeiten]

Reports[Bearbeiten]

19.12 Eugen Onegin Semper Opera[Bearbeiten]

(not discussed)

  • Number of participants
    • total: 19
      • most from TU Freiberg
  • Advantage
    • we reached people outside of our regular advertising area
  • Disadvantage
    • only less of our people
    • too close to Christmas break
    • two events at the same time
  • Solutions
    • no more events that take place two days before the Christmas break
    • no more than one event at the same time
  • Still To Do
    • write a report for finance

19.12 Christmas Party[Bearbeiten]

(not discussed)

  • Number of participants
  • Costs
  • Advantage
  • Disadvantage
  • Solutions

Upcoming Events[Bearbeiten]

11.01. Länderparty #4[Bearbeiten]

  • Task of Helpers
    • Assembly: Jan, Natalie, Gustavo
    • Entrance/Welcome Shots: Toni
    • Disassembly: Viet
  • Still To Do
    • Push Advertising on all Platforms: @all!!
    • rethink the concept of the Länderparty
      • different distribution of the countries -> continents
      • ask people in orientation week if they are interested
      • find out who are the “leading” exchange students who are making the plans
  • Party-committee
    Jan, Isabell, Gustavo
    • working together with TU-Dresden for publicity
    • present the drink specials more

Announcement[Bearbeiten]

Official Member Meeting[Bearbeiten]

  • Language
    • German
  • Date
    • January 16th
    • late meeting (at 6:45 pm)
  • Agenda
    1. Begrüßung durch den Vorstand
    2. Vorstellung der Tagesordnung
    3. Bestimmung des Wahlleiters und seine Helfer
    4. Bearbeitung der TOPs
      TOP 1: Vorstellung neuer Anpassungen der Satzung
      TOP 2: Abstimmung der Übernahme der Satzungsänderungen
      TOP 3: Diskussion /zusätzliche TOP-Anträge
      TOP 4: Entlastung des alten Vorstandes
      TOP 5: Rücktritt des alten Vorstandes
      TOP 6: Vorstellung der neuen Vorstandsmitglieder
      TOP 7: Wahl der neuen Vorstandsmitglieder
    5. Abschluss der Mitgliederversammlung

Miscellaneous[Bearbeiten]

How can We improve Our Meetings[Bearbeiten]

  • Judith (and Tobias)
    • we should use our meetings as German Stammtisch
      • Basic Language: German
      • special explanations in english (if necessary)
      • Advantage: meeting has a more causal touch and we could invite interested Incomings
    • What do we need to change?
      • discuss in a very small meeting part necessary parts together (eg. who helps at upcoming event)
      • drop Reports at the beginning of a meeting
        • if somebody is interested, he/she can ask someone who has participated
    • everyone is responsible to prepare the meeting
      • it is not necessary to make a cake!
      • prepare coffee machine, plates with cookies, cake, fruits (etc.)
    • What is wit the good old meeting content?
      • if everything is documented it is not necessary to spend hours with talking
        • hint: we have a lot of documentations in our google drive, please use it
      • only changed content or new ideas has to be updated
      • we have to create a event plan before the next semester starts
        • Advantage: easy for advertising, Incomings have an overview of the Semester
        • changes in the plan need only communicated to the volk
  • Silvio
    • disadvantages as I see it
      • we should use our meetings as German Stammtisch
        • was done of faranto with every second meeting in GAG18 separate room
        • atmosphere casual, but level of concentration low, efficiency low, more time for meetings needed + dropping motivation to attend the meetings
        • cancelled after one semester
      • drop Reports at the beginning of a meeting
      • if somebody is interested, he/she can ask someone who has participated
        • no distribution of information for everybody,
        • no learning process from mistakes due to lack of discussion
        • Formation of in-groups who perform certain tasks, high access barriers for others
        • less understanding of the necessary collaboration in an association
        • less team-feeling,
        • less team cohesion because processes (what was done, how did it go) are not well understandable
      • if everything is documented it is not necessary to spend hours with talking
      • hint: we have a lot of documentations in our google drive, please use it
        • This was tried to be implemented in the German economy of the 1990s and went thoroughly wrong
        • in our a little confusing documentation in google drive, you find only the facts, but not how and why
        • it’s like to try to learn playing piano from a textbook only!!
        • high access barriers for newbies
  • team structure of the members
    • party/event/social erasmus
      • head of a project, chooses a team -> responsibility is clear
      • someone responsible for printing documents
      • guide for the different tasks
        • write down structure, workload, tasks
      • more structured wiki
    • PR & marketing
      • create advertising
    • HR
      • going into the courses
      • more publicity -> IB
      • information events