Faranto e. V.:Faranto e. V./Sitzungen WiSe 17/10.Sitzung

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Erasmus Student Network

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Faranto e. V.

• Haftpflichtversicherung für Mitglieder
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  • Arbeitsgruppe SocialErasmus
  • Arbeitsgruppe Fundraising
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Begriffe

Participants:
Protocol:
Head of meeting:

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Meeting Part

Reports

19.12 Eugen Onegin Semper Opera

(not discussed)

• Number of participants

  • total: 19
    • most from TU Freiberg

• Advantage

  • we reached people outside of our regular advertising area

• Disadvantage

  • only less of our people
  • too close to Christmas break
  • two events at the same time

• Solutions

  • no more events that take place two days before the Christmas break
  • no more than one event at the same time

• Still To Do

  • write a report for finance

19.12 Christmas Party

(not discussed)

• Number of participants

• Costs

• Advantage

• Disadvantage

• Solutions

Upcoming Events

11.01. Länderparty #4

• Task of Helpers

  • Assembly: Jan, Natalie, Gustavo
  • Entrance/Welcome Shots: Toni
  • Disassembly: Viet

• Still To Do

  • Push Advertising on all Platforms: @all!!
  • rethink the concept of the Länderparty
    • different distribution of the countries -> continents
    • ask people in orientation week if they are interested
    • find out who are the “leading” exchange students who are making the plans

• Party-committee

  Jan, Isabell, Gustavo

  • working together with TU-Dresden for publicity
  • present the drink specials more

Announcement

Official Member Meeting

• Language

  • German

• Date

  • January 16th
  • late meeting (at 6:45 pm)

• Agenda

  1. Begrüßung durch den Vorstand
  2. Vorstellung der Tagesordnung
  3. Bestimmung des Wahlleiters und seine Helfer
  4. Bearbeitung der TOPs

     TOP 1: Vorstellung neuer Anpassungen der Satzung

     TOP 2: Abstimmung der Übernahme der Satzungsänderungen

     TOP 3: Diskussion /zusätzliche TOP-Anträge

     TOP 4: Entlastung des alten Vorstandes

     TOP 5: Rücktritt des alten Vorstandes

     TOP 6: Vorstellung der neuen Vorstandsmitglieder

     TOP 7: Wahl der neuen Vorstandsmitglieder

  5. Abschluss der Mitgliederversammlung

Miscellaneous

How can We improve Our Meetings

• Judith (and Tobias)

  • we should use our meetings as German Stammtisch
    • Basic Language: German
    • special explanations in english (if necessary)
    • Advantage: meeting has a more causal touch and we could invite interested Incomings
  • What do we need to change?
    • discuss in a very small meeting part necessary parts together (eg. who helps at upcoming event)
    • drop Reports at the beginning of a meeting
      • if somebody is interested, he/she can ask someone who has participated
  • everyone is responsible to prepare the meeting
    • it is not necessary to make a cake!
    • prepare coffee machine, plates with cookies, cake, fruits (etc.)
  • What is wit the good old meeting content?
    • if everything is documented it is not necessary to spend hours with talking
      • hint: we have a lot of documentations in our google drive, please use it
    • only changed content or new ideas has to be updated
    • we have to create a event plan before the next semester starts
      • Advantage: easy for advertising, Incomings have an overview of the Semester
      • changes in the plan need only communicated to the volk

• Silvio

  • disadvantages as I see it
    • we should use our meetings as German Stammtisch
      • was done of faranto with every second meeting in GAG18 separate room
      • atmosphere casual, but level of concentration low, efficiency low, more time for meetings needed + dropping motivation to attend the meetings
      • cancelled after one semester
    • drop Reports at the beginning of a meeting
    • if somebody is interested, he/she can ask someone who has participated
      • no distribution of information for everybody,
      • no learning process from mistakes due to lack of discussion
      • Formation of in-groups who perform certain tasks, high access barriers for others
      • less understanding of the necessary collaboration in an association
      • less team-feeling,
      • less team cohesion because processes (what was done, how did it go) are not well understandable
    • if everything is documented it is not necessary to spend hours with talking
    • hint: we have a lot of documentations in our google drive, please use it
      • This was tried to be implemented in the German economy of the 1990s and went thoroughly wrong
      • in our a little confusing documentation in google drive, you find only the facts, but not how and why
      • it’s like to try to learn playing piano from a textbook only!!
      • high access barriers for newbies

• team structure of the members

  • party/event/social erasmus
    • head of a project, chooses a team -> responsibility is clear
    • someone responsible for printing documents
    • guide for the different tasks
      • write down structure, workload, tasks
    • more structured wiki
  • PR & marketing
    • create advertising
  • HR
    • going into the courses
    • more publicity -> IB
    • information events